• Reference Number : REFS/019073
  • Directorate : Monitoring and Evalualtion.
  • Number of Posts : 1
  • Package : R 294 321,00 per annum (exclusive of benefits)
  • Enquiries : Please contact Mr Lwandile Phaledi/ Siphiwe Nhlapho/ Lebohang Molefe on (011) 355 – 8526/8540/8060

Requirements :

  • An NQF Level 5/6 in Office Management / Secretarial Studies / related as recognised by SAQA. 2-3 years’ experience in a management support services preferably within an office of the Director/ Chief Director. Computer Literacy, High level of reliability, Ability to act with tact and discretion, Ability to do research and analyse documents and situations. Knowledge of the relevant legislation/ policies/ prescripts and procedures and Basic knowledge of financial administration.

Duties :

  • Receive and process telephone calls. Take enquiries for line managers and follow-up on responses. Perform advanced typing work. Operate office equipment, e.g. fax machines and photocopiers. Log calls to report faulty office equipment. Record the engagements of the Director. Manage the diaries of the Director. Interpret and apply relevant Public Service prescripts and policies. Keep abreast of prescripts, policies and procedures applicable to secretarial work to ensure efficient and effective support to the Director. Provide information and document management service. Sort, file and store manual and electronic documentation in line with relevant legislation and policies. Compile reports, e.g. progress reports, monthly reports and management reports. Check submissions / reports and make notes and /or recommendations for the Director. Respond to enquiries received from internal and external stakeholders. Draft documents as required. Clarify instructions and notes on behalf of the Director. Coordinate travel arrangements for the Chief Director. Manage the leave register for the Directorate. Order and keep stationery. Coordinate and manage the safe keeping of equipment, branding and promotional materials. Prepare briefing notes for the Director as required. Record minutes/decisions and communicate to relevant role-players and follow-up on progress made. Coordinate logistical arrangements for the meetings. Collect and coordinate all the documents that relate to the Director's budget. Keep record of expenditure commitments, monitor expenditure and advise the Director of possible over and under spending. Coordinate the MTEF allocations with the requested budget and inform the Director of changes.

Notes :

  • Applications to be submitted online to the https://jobs.gauteng.gov.za website only. preference will be given to applicants residing in Gauteng.

Employer : Department of Economic Development

Location : Umnotho House, 56 Eloff Street, Johannesburg

Closing Date : 16-10-2023


Criteria Questions
Do you have the required qualification
Do you have 2-3 years expereince in the related environment

Please Notes :

  • Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.