• Reference Number : REFS/018754
• Directorate : CEO's Office
• Number of Posts : 1

• Package : R 202 233 - R235 611.00 per annum (plus benefits)
• Enquiries : Mr. L.J. Mnisi Tel No. (011) 933-9549

Requirements :

• Matric/Grade 12. Computer competency (Ms Office- Word, Excel, PowerPoint, and Outlook). Exposure in working, in secretarial environment will be an added advantage. Skills and Competencies: Ability to communicate well with people at different levels and from diversified backgrounds. The prospective appointee should have sound verbal and written communication skills, sound organizational and planning skills. High level of reliability and ability to handle confidentiality. Sound knowledge of the public service regulations and public service acts. Ability to act with tact and discretion and handle conflict. Good telephone etiquette and interpersonal skills. Knowledge and application of the Batho Pele Principles Basic skills on report writing. Ability to work independently and in a team under pressure. Must be self-motivated. Ability to work with medium to large filing size systems is essential. Applicant should be prepared to undergo practical test and medical surveillance as an inherent job requirement.

Duties :

• The successful candidate will be responsible for administrative and secretarial support to the Executive Management and the Hospital Board. Administering office expenditure, submissions of subsistence and travel claims for Executives and Hospital Board Members. Administering/drafting and typing correspondence/documents including compiling of relevant reports Maintaining and managing the filing system for the Executive Management and the Hospital Board. Organising meetings, taking minutes during meetings, and communicating action items from meetings to various stakeholders. Organising office logistical matters including events of the Office of the CEO/ Hospital Board Liaising with internal and external stakeholders regarding office operations. Assisting managers with various administrative tasks. Manage reception area and attending to visitors. Screen and transfer calls and handle telephonic enquires as well as other enquiries from internal and external clients. Ensure the effective flow of information and documents to and from the office of CEO. Receive and direct correspondence to relevant Managers and Departments Ensure safekeeping of all documentation in the office. Compile reports and documentations, administer the filling system in line with the Departmental Records Management. Ordering of office consumables and arranging for refreshment for visitors Liaise with relevant Hospital department for procurement of office equipment and stationery. Assist with ad-hoc tasks as and when required.

Notes :

• Applications should be submitted strictly online at the following E-Recruitment portal: http://professionaljobcenter.gpg.gov.za. No hand-delivered, faxed or emailed applications will be accepted. NB: For assistance with online applications please email your query to e-recruitment@gauteng.gov.za. Application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV). Applications without proof of a new Z83 application form and detailed CV will be disqualified. Applicants must indicate the post reference number on their applications. (Shortlisted candidates will receive communication from HR to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualification must be accompanied by evaluation certificate from the South African Qualification Authority (SAQA). Correspondence will only be limited to shortlisted candidates. Suitable candidates will be subjected to vetting and personnel pre-employment suitability checks (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. Medical Surveillance will be conducted on the recommended candidates. It is Department’s intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to appoint/fill this post. NB: The Public Service does not charge any fees for applying for posts. Should you be asked for a fee, please let the authorities know. PEOPLE WITH DISABILITY ARE ENCOURAGED TO APPLY.

Employer : Department of Health

Location : CHRIS HANI BARAGWANATH ACADEMIC HOSPITAL (CHBAH)

Closing Date : 14-07-2023

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.