• Reference Number : Refs/022200
• Directorate : Supply Chain and Asset Management
• Number of Posts : 1

• Package : R444 036.00 per annum plus service benefits.
• Enquiries : Enquiries: Ms. Mmathethi Patjie Telephone Number: 011 689 3845/ 083 500 7644/ 083 500 1225 (During Office hours 08:00am – 16:00pm)

Requirements :

• Grade 12/National Certificate at NQF Level 4. Degree/BTech/ Advanced Diploma at NQF Level 7 in Accounting/ Supply Chain Management/ Logistics/ Transport management. 3 - 5 years’ experience at administrative supervisory level within Finance operations/accounting/Supply Chain Management/ Logistics/ Transport environment. No criminal record or any case pending against you. A valid Driver’s License. Knowledge and Skills: Intermediary to advanced working knowledge of MS Word, MS Excel, MS PowerPoint and MS Outlook. Advanced working knowledge of the Basic Accounting System (BAS) and PERSAL and SAP. Public Finance Management Act (PFMA) and Treasury regulations. Accounting / mathematical acumen. Computer Skills. Planning and organization. Language. Good verbal and written communication skills. Presentation skills.

Duties :

• Manage and ensure that departmental vehicles are inspected, and inspection reports are generated to ensure that the Transport asset register is complete. Coordinate and ensure that the Fleet asset register is kept up to date and reviewed monthly by supervisor. Manage and keep accurate records on accidents. Coordinate and ensure that vehicles that are not leased are: Licensed, petrol cards are renewed, booked in for repairs and maintenance. Reconcile invoices from Fleet Lessor’s and Fleet Management Service providers pertaining to the departmental fleet with the departmental Asset register and resolve exceptions. Manage and ensure that all financial reports pertaining to the department’s fleet assets are compiled and submitted for review to the supervisor monthly, quarterly and for financial year end purposes. Process Subsistence and Travel (S&T) claims and ensure records are kept and financial reports pertaining to S&T claims are accurately compiled and submitted to the supervisor for review timeously. Manage transport service according to the Departmental Transport and Fleet policy and the Departmental Subsistence and Travel Policy. Issuing confirmation of availability of stock. Update bin cards, ordering. Manage and ensure Stock counts of inventory are performed in the different regions. Manage and ensure that reports pertaining to the stock counts to be included in the statutory PFMA Section 40 are accurately compiled and submitted for review. Compile monthly, quarterly and yearly Inventory reconciliations with BAS according to the PFMA and related accounting standards and ensure that they are submitted to the supervisor timeously for review. Compile accurate and up to date cellphones and other devices (Push to Talk devices, dash and body Cams etc.) register for supervisor’s monthly review. Compile reconciliation between all the registers and BAS and clear exceptions for the Supervisors review. Coordinate and ensure that all cellphones are insured and facilitate claims and repairs of cellphones and other gadgets. Perform a reconciliation between the billing (Invoices) from the service providers and the department’s cellphone and other gadgets register. Ensure that reconciling items are cleared timeously. Compile monthly reports pertaining to cellphones and other Gadgets that will be included in the departments PMFA Section 40 reports and in the Annual Financial Statements. Prepare reports/reconciliations relating to the departments leased and owned Fleet for submission to Financial Statements team for purposes of Section 40 of PFMA reporting, monthly, quarterly and on annual basis. Prepare reports/reconciliations relating to the departments Inventory for submission to Financial Statements team for purposes of Section 40 of PFMA reporting, monthly, quarterly and on annual basis. Prepare reports/reconciliations relating to the Communications devices (cell phones, PTT’s, body cams etc Financial Statements team for purposes of Section 40 of PFMA reporting, monthly, quarterly and on annual basis. Prepare reports from the conducted Vehicle verification counts in conjunction with the Asset Management unit of the department. Manage the performance of staff. Coordinate and ensure that all are trained and developed to be able to deliver work of the required standard efficiently and effectively. Manage leave is utilized and managed according to the relevant policies and instructions. Develop, implement, and monitor work systems and processes to ensure efficient and effective functioning.

Notes :

• Gauteng DCS is an equal opportunity employer and gender sensitive employer, and it is its intention to promote retrospectivity in the Public Service through the filling of these posts. The Department committed to the achievement and maintenance of diversity and equity employment. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources Directives will be taken into consideration. Applicants must apply online at: www.gautengonline.gov.za / http://professionaljobcentre.gpg.gov.za. Applications must be submitted on new Z83 form, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents (effective from 01 January 2021). All fields in Part A to D of the Z83 form must be completed, and Part E to G noting that there is limited space provided applicants often indicate “refer” to CV or see attached, this is acceptable as long as the CV is attached and provides the required information. If the information is not provided in the CV, the applicant may be disqualified. The question related to the conditions that prevent re-appointment under Part F must be answered. Declaration must be completed and signed. Applicants need to clearly indicate the reference number. The fully completed and signed new Z83 form should be accompanied by a recently updated comprehensive CV only (only shortlisted candidates will be required to submit certified copies of qualifications). Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates onlyAll shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job, Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification. The Department of Community Safety reserves the right not to make an appointment and to use other recruitment processes. The Department will not accept posted, emailed or hand delivered applications. People With Disabilities are encourages to apply, and a confirmation of disabilities from a registered medical practitioner must be attached to the application. PLEASE NOTE: Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful.

Employer : Department of Community Safety

Location : Johannesburg

Closing Date : 24-03-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.