• Reference Number : REFS/035155
• Directorate : Supply Chain Management
• Number of Posts : 1

• Package : R325 101.00 per annum plus 37% (Level 07)
• Enquiries : Ms. Itumeleng Maisane: 082 810 6152 / Ouwen Gaveni: 071 855 8934

Requirements :

• The successful candidate should have a Grade 12 Certificate plus a 3-year tertiary qualification in Supply Chain Management/ Logistics/ Financial Management or Public Management with 2-3 years’ relevant experience in Supply Chain Management and a valid Driver’s License. Skills: Analytical Skills, Report writing skills, Communication Skills, Problem solving skills, Conflict management skills, Interpersonal Skills, Planning and Organizing skills, Coordination Skills, Contract administration skills, Tender administration skills and Recording keeping skills. Knowledge: Basic Knowledge and understanding of tender and contract management legislative framework in the Public Service. Knowledge and understanding of PFMA.PPFA and SCM related legislation. Basic Knowledge of Department’s procedures on RFQ for short term projects.

Duties :

• Coordination of short-term contracts and projects below and above the threshold of R1 000 000.00: Notify end-users about submission of specifications. Coordinate the committee for short- term contracts ensuring that registers are signed, minutes and the proceeding are recorded and minutes kept. Participate in the evaluation process of projects above the threshold of R1 000 000.00, as well as short-term contracts. Prepare a recommendation for awarding to be signed off by the Accounting Officer. Maintain the register for cooperatives awarded. Report on the job created by short term contracts on monthly basis. Execution of outsourced services below and above R1 000 000.00 for the following sites: Ensure that approved specifications are submitted by end users for the commencement of RFQ on Cooperatives and SMME’s for short term contracts below R1 000 000.00. Ensure that RFQ packs issued on time. Close RFP, prepare submissions and approval and ensure that the submissions are approved by the HOD. Prepare appointment letters for approval. Issue appointment letters to service provider and end users. Ensure that end users submit requisitions for creation of purchase orders. Update monthly register for short term contracts for allocated sites. Safekeeping of process files for allocated sites. Ensure that the process files are readily available as and when required. Management of contracts: Prepare appointment and termination letters on short-term contracts and projects awarded. Submit documentation with valid purchase orders. Load all awarded contracts and price adjustments on the SAP CRM System. Monitor expenditures and input new information in the SAP CRA System where contracts need have been adjusted. Ensure that monthly meetings are held with service providers for outsourced services for allocated sites. Conduct spot checks on allocated sites. Ensure that contract performance reports and minutes are submitted by end users on monthly. Development of Cooperatives: Introduction of new cooperatives on quarterly basis. Ensure registration on central database. Ensure rotation for those on the database. Reporting and document management: Prepare job creation reports. Prepare reports on empowerment of cooperatives. Prepare reports on awarded contracts. Prepare reports for responding to queries on allocated sites. Maintain process files. Ensure the safe keeping of process files. Administer and coordinate tender processes below and above R1 000 000.00 in line with SCM prescripts. Coordinate Bid Committees, ensuring compliance with SCM policies and procedures. Ensure that bid committee registers are signed, proceedings recorded, and minutes compiled and filed. Assist in the evaluation of tenders and short-term contracts. Prepare bid submissions and recommendations for award for approval by delegated authorities. Contract Management: Administer short-term contracts and RFQ processes below R1 000 000.00, including outsourced services. Maintain contract and tender registers, including registers for cooperatives and SMMEs awarded. Compile and submit monthly and quarterly reports on tenders, contracts awarded, and jobs created through short-term contracts. Ensure proper safekeeping of SCM process files and availability for audit and compliance purposes. Assist with contract variations, extensions, and termination processes in line with SCM policies.

Notes :

• All attachments for online application via email must include an application form Z83 and CV only, in PDF and as one (1) document or attachment, indicate the correct job title in full as it is on the advert not abbreviations and the reference number of the post on the subject line of your email. Use the correct email address associated with the post. JPEG (picture/snapshot/Screenshot) application will not be accepted. Failure to do so, your application will be disqualified. Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on internet at www.gov.za/documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initialled and signed by the applicant as instructed below. Failure to fully complete, initial and sign the Z83 form will lead to disqualification of the application during the selection process. All fields of Section A, B, C and D of the Z83 must be completed in full. Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached. However, the question related to conditions that prevent re-appointment under Part “F” must be answered and declaration signed. Only an updated comprehensive CV (with detailed previous experience if any) and a completed and signed new Z83 application form is required. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert. Non-RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted). The Department does not accept applications via fax. Applicants who do not comply with the abovementioned instructions/ requirements, as well as applications received late will not be considered. Failure to submit all the requested documents (new Z83 and CV) will result in the application not being considered. Correspondence will be limited to shortlisted candidates only. Some shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the posts’ technical and generic requirements. If you have not been contacted within three (03) months after the closing date of this advertisement, based on the unfolding recruitment and selection processes, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA). Your information will be used solely for the purpose of this promotion and will not be shared with third parties without prior consent unless required by law. The Department reserves the right not to make any appointment(s) to the below advertised post(s). The successful candidate will be required to enter into an employment contract and a performance agreement. The Department is an equal opportunity affirmative action employer. The Employment Equity Plan of the Department shall inform the employment decision. It is the Department’s intention to promote equity (race, gender and disability) through the filling of these post(s). Successful completion of the Senior Management Pre-Entry Programme (Nyukela) is required before the appointment can be made for Senior Management posts. Enrolment for the course should be made on the NSG’s website at https://www.thensg.gov.za/training-course/sms-pre-entry-programme suitably qualified, dynamic, passionate, and experienced qualifying persons are invited to apply for the vacant position.

Employer : Department of Sports Arts Culture and Recreation

Location : Head Office

Closing Date : 13-02-2026

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.