• Reference Number : refs/035243
  • Directorate : Human Capital Management
  • Number of Posts : 1
  • Package : R325 101.00 per annum (plus benefits)
  • Enquiries : Caiphus/ Andy, cell: 071 474 7078/51

Requirements :

  • Matric plus NQF Level 6/National Diploma in Archives/Records Management coupled with a minimum of 3-5 years relevant working experience within the Records Management/Registry field. A bachelor’s degree in information science will be an added advantage. Competencies: Sound knowledge of registry/records management practices; Knowledge of National Archives Act and MIS prescripts; Knowledge of Service Level Agreements (SLA’s); Interpersonal relations, understanding of expectations of customers; Computer literacy; Good verbal and written communication skills; Ability to work under pressure; Customer care skills and Telephone etiquette; Ability to hold on confidential information.

Duties :

  • Coordinate and supervise activities in registry; Be responsible for the safe keeping of records; Make sure all registers are maintained; Supervise the filling and retrieval of documents; Attend to HR related queries; Prepare files for auditors; Prepare documents and files to be couriered; Trace documents; Monitor assets and stationery of the office; Compile documents to be archived and keep records of archived documents; Provide monthly and quarterly reports to the Supervisor; Ensure that post is accurately recorded in the waybill book; Collect payrolls and payslips from e-Gov and distribute to Pay Masters monthly; File all documents in accordance with the relevant prescripts, i.e National Archives Act, file plan and the MIS prescripts; Staff supervision; Keep records of the movement of every file.

Notes :

  • It is our intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. Preference will be given to people with disabilities. Applications should be submitted strictly online at https://jobs.gauteng.gov.za/Public/Jobs.aspx or http://jobs.gauteng.gov.za/Public/Jobs.aspx and it should be accompanied by a most recent Z83 form and comprehensive Curriculum Vitae (CV), certified copies of qualifications and Identity will be submitted upon request (no postal or hand delivery applications will be accepted). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.

Employer : Department of Co-Operative Governance and Traditional Affairs

Location : Johannesburg

Closing Date : 23-02-2026


Criteria Questions
Do you have a Matric plus NQF Level 6/National Diploma in Archives/Records Management ?
Do you have a minimum of 3-5 years relevant working experience within the Records Management/Registry field?
Do you possess the following competencies: Sound knowledge of registry/records management practices; Knowledge of National Archives Act and MIS prescripts; Knowledge of Service Level Agreements (SLA’s); Interpersonal relations, understanding of expectations of customers; Computer literacy; Good verbal and written communication skills; Ability to work under pressure; Customer care skills and Telephone etiquette; Ability to hold on confidential information?

Please Notes :

  • Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.