• Reference Number : refs/035697
• Directorate : Admin and Support
• Number of Posts : 1

• Package : R228 321.00 per annum plus benefits
• Enquiries : Mrs N Ndoda- Tel No: (011) 489 0571 / 0443

Requirements :

• Grade 12, Matric or equivalent qualification. Knowledge of MS Word, Excel Power point. Typing certificate or typing skills will be an added advantage. Language proficiency in English (written and Verbal). Analytical and innovative thinking as well as problem solving skills. Excellent interpersonal skills. Sound organisational skills. High level of reliability. Ability to always work under pressure. Good people skills. Ability to analyse documents and situations. Excellent secretarial skills, convention of service writing (CSW) will be an added advantage.

Duties :

• To provide secretarial and clerical support to the Deputy Director of Administration and Support. Witing correspondences for the office (internal memos, letters, and reports). Managing and maintaining diaries and ensure that appointments are being arranged. Arranging meeting schedules with internal and external staff members. Organising and servicing meetings by producing agendas and taking / provide minutes. Typing, preparing and collating reports and filing of documents. Facilitate submission of documents to Chief Executive Officers office, Human Resource office, Finance office or any other office as required. Tracing and tracking of documents and report to Deputy Director. Answer telephone calls, take messages and transfer to different departments. Prioritizing workloads, prepare and edit correspondence, communications, presentations and other documents. Information gathering and monitoring of processes within the office of administration and support.

Notes :

• Application should be submitted strictly online (on a PDF Format only). Only online applications will be considered. Please use the reference as the subject. The new Z83 must be fully completed (please refer on the left side of Z83 special notes for clarity), it must be initialled and signed. On the Z83 the Department where position was advertised it should state Department of Health. According to Department of Public Service and Administration (DPSA) Circular 19 of 2022, applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed Z83 and a detailed Curriculum Vitae only. The Curriculum Vitae should be recently updated that specifies the following: All experience should be in a chronological order indicating the position, institution and respective dates indicating the starting and ending period (DD/MM/YYYY). The information on the new Z83 must be in sync with the Curriculum Vitae. Only shortlisted candidates will be required/requested to submit certified copies of qualifications and other relevant documents on or before the interview. Personnel Suitability Checks (PSC) –Verification (Reference checks- Provide at least 3 off which one must be immediate supervisor and must be contactable, the Department shall reserve the right to conduct verification beyond names provided, where necessary. Failure to submit all the relevant information preceding the statement above will result in disqualifying the candidate. Identity verification, qualifications verification, criminal record checks, credit/financial stability checks and employment verification. If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful. Candidates in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA) (Only when shortlisted). The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act, Act 5/1993. Institutions reserves the right to utilize practical exercises/tests for non-SMS positions during the recruitment process to determine the suitability of candidates for the post(s). The Department reserve the right not to fill the post. The Gauteng Department of Health is guided by the principles of Employment Equity. People with disabilities, Coloured Males, Coloured Females, Indian Females, White Males, White Females, African Females, African Males and Indian Males are encouraged to apply.

Employer : Department of Health

Location : Helen Joseph Tertiary Hospital

Closing Date : 23-03-2026

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.