• Reference Number : REFS/022050
• Directorate : Directorate- Financial Accounting and Administration
• Number of Posts : 1

• Package : R 444 036.00 per annum (plus benefits)
• Enquiries : Siphiwe Nhlapho/Lebohang Molefe/Lwandile Phaledi- 011 355-8540/8060/8526

Requirements :

• A National Diploma/ Degree in Financial Management /Accounting (NQF level 6/7 q as recognised by SAQA). 3-5years of experience in Financial Accounting and Administration environment. Code: 08/10

Duties :

• Management of the petty cash box and ensure petty cash is always available for small office purchases • Ensure all petty cash purchases are supported by relevant supporting documents. • Safe keeping of petty cash purchases documents. • Ensure request for petty cash purchases are in line with the petty cash policy. • Monthly petty cash reconciliation • Ensure monthly petty cash reconciliation is signed by the DD and the Director of ther unit. • Regular petty cash counts. • Ensure end users return slips/proof of purchases for petty cash issued. • Replenishment of petty cash • Avail petty cash documents requested by the audtiors or any other relevant stateholders all the time. 2 Section 40 reporting • Liaise with relevant line managers to ensure section 40 reports/supporting registers are submitted to Financial Reporting on time. • Preparation and review of section 40 Annexures 2 in a format provided by the relevant Treasury (GPT). • Ensure accuracy of the section 40 annexures based on the supporting evidence received from relevant directorates. • Preparation and review of section 40 supporting file. • Ensure all section 40 reports are accompanied by relevant supporting evidence. • Submission of section 40 reports to the DD and Director for review. • Submission of section 40 reports/Annexures to the CFO and AO (HOD) for review. • Ensure section 40 supporting files and signed Annexures are kept safe for audit inspections when needed. • Ensure submission of section 40 reports to the relevant Treasury (GPT) on time as per the submission date set by Treasury (GPT). • Attend to any section 40 issues or review notes sent by the relevant Treasury and ensure all relevant managers address the issues raised. • Ensure availability of all monthly section 40 reports and working paper files as and when needed or requested by the auditors. 3 Preparation of Interim Financial Statements (IFS) and Annual Financial Statements (AFS). • Liaise with relevant line managers to ensure Interim and Annual Financial Statements schedules are submitted to Financial Reporting on time. • Preparation of Word and Excel IFS and AFS. • Ensure transactions,events and disclosure notes reported on the IFS and AFS are in line with the applicable Accounting Standards for the Department (Modified Cash Standard). • Preparation of IFS and AFS supporting evidence and working paper files with relevant supporting documents as required by the relevant Treasury (GPT). • Ensure all line items,transaction,events and disclosure notes on the IFS/AFS are supported by the signed/approved supporting documents by the relevant line managers. • Preparation of leadschedules for all items, transactions and disclosure notes on the IFS/AFS. • Submission of IFS , AFS and supporting working paper files to the DD and Director for review. • Submission of Accuracy letters,IFS,AFS and 3 working paper file to the CFO for review. • Submission of Accuracy letter for the IFS and AFS to the CFO and AO (HOD) for sign off and approval. • Submission of IFS and AFS to the relevant Treasury and Auditor General on time as per submission date set by the relevant Treasury (IFS) and per submission date on the PFMA. • Attend to issues and finding raised by the relevant Treasury and Audit Committee on the IFS and AFS. • Ensure availability of all supporting documents and working paper files for IFS and AFS as and when needed or requested by the auditors. 4 Month end , year end processes and processing of journals • Ensure all suspense accounts are cleared before month end and year end closure (especially the account that must zero balance). • Attend to the dashboard report sent by the relevant Treasury to allocate and clear balances reported on this report. • Follow up with relevant department (e.g.cash book services,general accounting unit and statutoty deductions at Treasury) to ensure trial balance account they are responsible for are attended to and cleared. • Ensure accuracy of the Trial balance before month end and year end closure. • Ensure all journals done by Financial Reporting unit are accurate,reviewed and approved by relevant officials. • Ensure journals are captured correctly on the system ana approval of Financial Reporting journals on the system. • Confirmation of month and year end closure with relevant Treasury (GPT) after all internal departments (financial reporting,budget and assets management) have confirmed that all journals have been processed. 5 Debt Management (Staff debts,inter-departmental debts and all other debts) • Ensure all debts (staff debts,inter-departmental debts and all other debts) for the department are raised and accounted for on the Accounting records for the department. • Liaise with transversal debt administration unit at Treasury to get the status on staff debts recovery. • Engage relevant staff members to sign off the debt recovery persal deductions or to make arrangements for debt recovery payments. • Ensure submission of staff debts creation 4 documents and staff debts recovery documents to the transversal debt administration unit for implementation. • Ensure payments for debts (both staff debts and inter-departmental debts) are allocated and accounted for correctly on the trial balance by statutory deduction unit at Treasury/E-Gov. • Review of the calculation for provision of bad debts prepared by the finance practitioner. • Review and ensure accuracy of debts reconciliation prepared by the Finance Practitioner. • Ensure all debts are supported by the relevant supporting documents. • Ensure submission of all debts supporting documents to auditors as and when requested. • Preparation and review on monthly interdepartmerntal debts confirmation letters. • Ensure confirmation letters and supporting documents are submitted to the Director and CFO for sign off and approval. • Follow up on inter-departmental debts to ensure recovery with relevant departments and entities. • Escalate any long outstanding debts (staff debts,inter-departmental and other debts) to the Director and the CFO. 6 Management of UIF Registers (Unauthorised,Irregular and Fruitless and wasteful expenditure registers) • Ensure UIF registers are updated by the details of all and additional reported UIF. • Ensure matters of UIF reported on the registers are supported by relevant supporting documents. • Ensure UIF regsiters agrees to the UIF IFS and AFS disclosure notes and Part E of the Annual Report. • Ensure the status of the investigations, condonation and write off are updated on the UIF registers and supported by relevant investigations reports,condonation reports and write off approval. 7 Audit Requests • Attend to auditors requests and ensure submission of information requested by auditors on time. • Ensure information submitted to auditors is correct. 8 Management of staff • Evaluate and monitor performance and appraisal of employees • Ensure capacity and development of staff • Enhance and maintain employee’s motivation 5 and cultivate a culture of performance management • Manage leave for the employee reporting to the position. • Handling and resolving all queries • Adhoc responsibilities

Notes :

• Applications to be submitted online only/ https://jobs.gauteng.gov.za

Employer : Department of Economic Development

Location : 56 Eloff Street Johannesburg

Closing Date : 05-03-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.