• Reference Number : REFS/022046
• Directorate : Directorate: Financial Management
• Number of Posts : 1

• Package : R 849 702.00 per annum (all-inclusive package)
• Enquiries : Siphiwe Nhlapho/ Lebohang Molefe/ Lwandile Phaledi-011 355 8540/8060/8526

Requirements :

• National Diploma/ Degree in Financial Management (NQF level 6 / 7 qualification as recognised by SAQA) 3-5 years' experience in the related environment and 3-5 years’ experience in junior management (at an Assistant Director Level) position within the Finance environment,

Duties :

• Execute follow ups on outstanding invoices, credit notes, etc. with relevant official (verbal follow up to be followed by a confirmatory email). Ensure that all contractual payments have a valid contract in place prior making payment. Authorize GRV’s to be captured for payments. Account for all invoices scanned and processed by the payment unit. Reconcile the payment proposal with disbursement report after each payment run and follow up on payments that did not go through the run. Ensure that all payments that have been rejected (EBT Rejection) at the bank due to closed bank accounts are re-issued on time. Ensure that all proof of payments is sent to all the paid suppliers after each payment run. Investigate reasons for non- payment within 10 days and prepare a monthly report. Identification of fruitless, wasteful, or irregular expenditure and ensure reporting of this. Ensure payments are processed and approved according to the delegations. Approval of sundry payments in line with delegations. Ensure payments are supported by relevant supporting documents. Safe keeping of payments batches and ensure information is available any time requested by different stakeholders. Ensure payments documents are scanned for safe keeping. Ensure payments are processed within 15 days in line with the provincial target (GPG). Ensure monthly payments suppliers reports are submitted to the Director, CFO and AO (HOD) for review, sign off and approval. • Ensure submission of supplier's payments reports (30 days payments reports) to the relevant Treasury (GPT) on time. Provide any relevant information requested by different stakeholders on payments of suppliers. Ensure funds are available on the bank account for payments of suppliers and employees. Manage audit queries from all authorised audits and queries from legislature. Attend to auditors requests and ensure submission of information requested by auditors on time. Review information to be submitted to auditors and ensure its correct. Handling and resolving all financial reporting and Accounts Payable queries and Adhoc responsibilities. Management of the petty cash box and ensure petty cash is always available for small office purchases. Ensure all petty cash purchases are supported by relevant supporting documents. • Ensure safe keeping of petty cash purchases documents. Ensure request for petty cash purchases are in in line with the petty cash policies. Review of monthly petty cash reconciliation. Ensure monthly petty cash reconciliation is signed the Director of the unit. Regular petty cash counts and petty cash spot checks as and when required/needed. Ensure end users return slips/proof of purchases for petty cash issued. Replenishment of petty cash, Avail petty cash documents requested by the auditors all the time. Preparation of Interim Financial Statements (IFS) and Annual Financial Statements (AFS). Liaise with relevant line managers to ensure Interim and Annual Financial Statements schedules are submitted to Financial Reporting on time. Review the Word and Excel IFS ans AFS prepared by the ASD and Senior Finance Practitioners. Ensure transactions, events and disclosure notes reported on the IFS and AFS are in line with the applicable Accounting Standards for the Department (GRAP Standard). Review of IFS and AFS supporting evidence and working paper files with relevant supporting documents as required by the relevant Treasury (GPT). Ensure all line items, transaction, events and disclosure notes on the IFS/AFS are supported by the signed/approved supporting documents by the relevant line managers. Review and ensure lead schedules for all items, transactions and disclosure notes on the IFS/AFS are accurate and complete. Submission of IFS , AFS and supporting working paper files to the Director for review. Ensure submission of Accuracy letters, IFS,AFS and working paper file to the CFO for review. Ensure submission of Accuracy letter for the IFS and AFS to the CFO and AO (HOD) for sign off and approval. Submission of IFS and AFS to the relevant Treasury and Auditor General on time as per submission date set by the relevant Treasury (IFS) and per submission date on the PFMA. Attend to issues and finding raised by the relevant Treasury and Audit Committee on the IFS and AFS. Ensure availability of all supporting documents and working paper files for IFS and AFS as and when needed or requested by the auditors. 5. Month end, year-end processes and processing of journals. Ensure all suspense accounts are cleared before month end and year end closure (especially the account that must zero balance). Ensure the team attend to the dashboard report sent by the relevant Treasury to allocate and clear balances reported on this report. Follow up with relevant department (e.g. cash book services, general accounting unit and statutory deductions at Treasury) to ensure trial balance account they are responsible for are attended to and cleared. Review of trial balance and ensure accuracy of the Trial balance before month end and year end closure. Review and approval of journals done by Financial Reporting unit and ensure they are accurate and processed correctly on the system. Send email for confirmation of month and year end closure to the relevant Treasury (GPT) after all necessary journals. Have been processed. Debt Management (Staff debts, inter-departmental debts and all other debts). Ensure all debts (staff debts, interdepartmental debts and all other debts) for the department are raised and accounted for on the accounting records for the department. Liaise with transversal debt administration unit at Treasury to get the status on staff debts recovery. Engage relevant staff members to sign off the debt recovery Persal deductions or to make arrangements for debt recovery payments. Ensure submission of staff debts creation documents and staff debts recovery documents to the transversal debt administration unit for implementation. Review and ensure payments for debts (both staff debts and inter-departmental debts) are allocated and accounted for correctly on the trial balance by statutory deduction unit at Treasury/E-Gov. Review and sign off the calculation for provision of bad debts prepared by the finance practitioner. Review and sign off of debts reconciliation prepared by the Finance Practitioner and ASD. Ensure all debts are supported by the relevant supporting documents. Ensure submission of all debts supporting documents to auditors as and when requested. Review on monthly inter-departmental debts confirmation letters. Ensure confirmation letters and supporting documents are submitted to the Director and CFO for sign off and approval. Follow up on inter-departmental debts to ensure recovery with relevant departments and entities. Escalate any long outstanding debts (staff debts, inter-departmental and other debts) to the Director and the CFO. Management of UIF Registers. (Unauthorised, Irregular and Fruitless and wasteful expenditure registers) Ensure UIF registers are updated by the details of all and additional reported UIF. Ensure matters of UIF reported on the registers are supported by relevant supporting documents. Ensure UIF registers agrees to the UIF IFS and AFS disclosure notes and Part E of the Annual Report. Ensure the status of the investigations, condonation and write off are updated on the UIF registers and supported by relevant investigations reports, condonation reports and write off approval. Review accuracy and completeness of the UIF registers. Liquor License fees Database Management. Preparation and review of GLB liquor license fees database. Supervise the process of ensuring that all exceptions in relation to the database are cleared. Review and approve necessary journals in relation to the database. Ensure the journals processed on the Trial Balance agrees to the database. Ensure unallocated deposits are cleared and minimal. Ensure accuracy and completeness of the Liquor License fees database. Management of staff. Manage and ensure that all officials under your span of control have performance contracts and reviews are done on a quarterly basis. Evaluate and monitor performance and appraisal of employees. Ensure capacity and development of staff. Enhance and maintain employee’s motivation and cultivate a culture of performance management. Manage leave for the employee reporting to the position and ensure unit deadlines are met. Handling and resolving all queries. Adhoc responsibilities

Notes :

• Applications to be submitted online only: https://jobs.gauteng.gov.za

Employer : Department of Economic Development

Location : 56 Eloff Street Johannesburg

Closing Date : 05-03-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.