• Reference Number : REFS/042592
• Directorate : ICT
• Number of Posts : 1

• Package : R 896 436 per annum (plus benefits)
• Enquiries : Mr Anele Apleni Tel No - 083 874 7085

Requirements :

• The successful candidate should have a Grade 12 certificate. A three-year National Diploma (NQF level 6) or Bachelor’s Degree in Archives / Records Management / Library Studies or equivalent qualification related to the field as recognised by SAQA. A minimum of 5 years of experience in Archives & Records Archives & Records Services environment, of which 3 years must be at an Assistant Director level (Junior Management). A valid driver’s license (except for persons with disabilities). Knowledge and understanding of PFMA. Knowledge of the department’s Constitutional mandate. Knowledge and understanding of standards according to National Archives Act. Knowledge and understanding of treasury regulations relating to finance records. A strong focus on service delivery with a desire to innovate, improve process, support others and share ideas. Excellent interpersonal relations. Effective communications skills (written and verbal). Attention to details imperative. Excellent Problem-Solving skills. Ability to multi-task is essential. Time management and ability to work under pressure. Ability to adapt to change. Added Advantage: National Archives: Records Management certificate, Knowledge Management certificate and File implementation certificate.

Duties :

• Develop the Departmental Records Policy, Procedures and get them approved by the Head of Department. Manage the implementation of the Policy and Procedures. Conduct workshops to inform all our clients and the records staff what the policy and procedures entail. Ensuring that ethical procedures are stablished and consistently adhered to throughout the unit. Manage risk registers (Operational Risk Registers, Strategic Risk registers and Fraud Risk Registers). Ensure that there are proper records management system I place. Management of archives in line with the standards of National Archives Services. Management of records and storage components to determine the retention period of records. Oversee and control the maintenance and application of the filing system and list of other archives at head and regional offices. Liaise with provincial archives for the distraction records. Liaise with the National/ Provincial Archives in order to get the File Plan Approved. Report all additions and amendments to the approve Functional File Systems to the National Archives Services. Report all additions and amendments to List of other Archives. Develop the file plan for the department. Conduct physical periodical inspection and spot-checks on files. Ensure that daily files are examined to identify discrepancies on classification of documents. Management of files Systems and list of other Archives at head and Reginal offices. Regular inspection of files for any contravention of records practices. Regular inspection registers. Inspection of fire-fighting apparatus for any defects. Inspect the offsite and strong rooms for hazardous elements such as leaks, light, dust and pests. Monitor staff performance, training and development. Attend staff grievance and conflict handling. Manage staff leave plan. Ensure that records staff understands their responsibility. Ensure that records staff acquires the necessary skills to manage records.

Notes :

• Applications should be submitted strictly online at the following E-Recruitment portal: https://jobs.gauteng.gov.za. No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications please email your query to healthjobqueries@gauteng.gov.za. NB: Where Driver’s Licence is mandatory, exception will be granted for people with disabilities. Application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV). Applications without proof of a new Z83 application form and detailed CV will be disqualified. (Shortlisted candidates will receive communication from HR to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualification must be accompanied by evaluation certificate from the South African Qualification Authority (SAQA). Correspondence will only be limited to shortlisted candidates. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. The recommended candidate may be subjected to Medical Surveillance as required by the Occupational Health and Safety Act, Act 5/1993. It is Department’s intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to appoint/fill this post. WOMEN AND PEOPLE WITH DISABILITY ARE ENCOURAGED TO APPLY.

Employer : Department of Health

Location : Central Office - Johannesburg

Closing Date : 23-03-2026

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.