• Reference Number : refs/023869
• Directorate : Human Settlements Implementation
• Number of Posts : 1

• Package : R325 101.00 Per Annum Plus Benefits
• Enquiries : Ms. Miyelani Tshabalala - 0636914046

Requirements :

• Matric plus Secretarial Diploma or equivalent at NQF Level 6 as recognized by SAQA. A minimum of 3-5 years’ experience in rendering support services to senior management in a project management environment will be advantageous. The candidate should have good Communication skills; Time management skills; Organising skills; Computer skills and Planning skills.

Duties :

• Provide a secretarial support services. Receives telephone calls. Operates and ensures that the Office equipment, e.g. fax machine and photocopier are in good order. Records the engagement. Utilizes discretion to decide whether to accept/decline or refer request for meetings. Compile realistic schedules of appointments. Renders administration support services . Ensure the effective flow of information and documents to and from the office . Ensure the safekeeping and confidentiality of all documentation and correspondence in the office in line with relevant legislation and policies. Obtain inputs, collates and compiles reports e.g. progress , Monthly reports, Management reports. Filing of documents. Collects, analyses and collates information requested. Clarifies instructions and notes on behalf of Senior Manager. Ensures that travel arrangements are well coordinated. Handles the procurement of standards items like stationary, refreshment office. Ensure activities of the Senior manager and the unit . Obtain the necessary signatures on documents like procurement advises and monthly salary reports. Provides support to Senior Manager regarding meetings. Scrutinizes documents to determine actions/ information / other documents required for meetings. Collects and compiles all necessary documents for the Senior Manager to inform him/ her on the contents. Records minutes/ decisions and communications to relevant role players, follow-up on progress made. Coordinates logistical arrangements for meetings when required. Support the Senior Manager with the administration of budget. Collects and coordinates all the documents that relate to the budget of Senior Manager. Keeps records of expenditure commitment, monitors expenditure and alerts Senior Manager of possible over-and under spending. Check and correlates BAS reports to ensure that expenditure is allocated correctly. Identifies the need to move funds between items, consult with the Senior Manager and compiles draft memos for this purpose.

Notes :

• No late applications will be considered. No faxed or emailed applications will be accepted. The Gauteng Department of Human Settlements promotes equal opportunity and aims to implement affirmative action measures to address the disadvantages in employment. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the department’s equity plan. Candidates whose appointment will promote representativity in terms of race, disability, youth & gender will receive preference. Whites, Indians, Coloureds and Persons with disabilities are encouraged to apply. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Applications should be submitted strictly online at https://jobs.gauteng.gov.za and it should be accompanied by a new Z83 and a comprehensive Curriculum Vitae (CV) only. Certified copies of qualifications, Identity and valid driver’s license (where driving/travelling is an inherent requirement of the job) will be limited to shortlisted candidates only. Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. For all SMS positions, the successful completion of the Public Service Senior Management Leadership Programme as endorsed by the National School of Government and possession of the SMS Pre-Entry Certificate is required prior to appointment. For more details on the pre-entry course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. Following the interview and exercise, the selection panel will recommend candidates to attend a generic management competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments). The competency assessment will be testing generic management and development for SMS posts. The Department reserves the right not to make appointment(s) to the advertised post(s).

Employer : Department of Human Settlements

Location : Johannesburg

Closing Date : 10-11-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.