• Reference Number : refs/023176
• Directorate : Logistical Office Support Services
• Number of Posts : 1

• Package : R 896 436.00 per annum (All-inclusive Package). The package includes a basic salary (70% of package), and a flexible portion of 30% that may be structured in terms of applicable rules. Which includes state’s contribution to the Government Employees Pension Fund (13% of basic salary).
• Enquiries : Ms. Sikelelwa Mboto Tel: 076 942 4090/ 076 521 4118

Requirements :

• An undergraduate qualification (NQF 6)/ Degree (NQF 7) in Logistics Management/ Administration/Office Management/Public Administration/Public Management as recognised by SAQA. A minimum of 5 years relevant experience in office support services of which 3 years must be at junior management level. A valid driver’s license. COMPETENCIES: Knowledge of GPG and DID policies and procedures. Legislation and Public Service Regulations. Contract Management. Knowledge of SLAs SKILLS - Communication. Computer literacy. Analytical. Presentation. Report writing. Interpersonal skills. ATTRIBUTES - Self-Driven. Innovative. Team player. Adaptable.

Duties :

• Develop policies and processes for office support and auxiliary services. Provide and maintain internal record management services. Maintenance of the File Plan. Provide centralized registry and driver/messenger services. Render food and office support services. Provide reproduction and mass printing services. Provide reception, telephonic, and switchboard services. Manage the co-ordination of Tele-directory communications. Manage frontline reception desk services to departmental internal and external clients. Develop a master plan to manage the logistics of all DID buildings. Perform contract management functions for internal projects in the Directorate. Develop full review report for gap analysis and intervention strategies. Set minimum standards for registry services and transport services. Establish appropriate service provider and contractor databases. Manage physical and electronic information and records. Manage administration and coordination of the electronic management system, manage e-submissions and workflows. Manage registry per the National Archives Act. Develop a transport services blueprint. Manage the daily rendering of messenger and courier services. Manage mass reproduction functions. Provide professional secretariat services for executive meetings and executive committees. Manage rendering of departmental Diaries services. Ensure the Terms of Reference (ToRs) and Charters for management meetings are adopted, approved and ensure that they are updated as and when necessary. Ensure compliance with the Management and Performance Management Tool (MPAT) reporting timelines. Ensure that request for meetings documents are submitted to managers within deadlines. Quality control of documents received from managers and forwarded for approval. Ensure that documents received comply with the standard template for management meetings. Ensure that documents are produced and packs distributed to relevant stakeholders. Ensure that all received document for meetings are circulated to managers. Ensure that meeting proceedings (e.g.) minutes taking and action list / urgent decisions for the meetings are drafted and circulated to managers. Ensure that recorded decisions are communicated timeously to the respective managers for implementation. Ensure that follow-ups on the action list are done with respective managers and that the consolidated action list are done with respective managers and that the consolidated actions list of the inputs are received from managers. Maintain a record of decisions for each meeting. Ensure that adopted minutes of each financial year are approved and are archived. Ensure that meetings are recorded and audio recordings are kept safely for future reference.

Notes :

• In In line with the Department’s Employment Equity Plan, PEOPLE WITH DISABILITIES are encouraged to apply. To apply for the below position, please apply online at https://jobs.gauteng.gov.za. Only online applications will be considered and for general enquiries please contact Human Resource on 076 521 4118. Applicants must utilise the most recent Z83 application for employment form issued by the Minister for the Public Service and Administration in line with the Regulation 10 of the Public Service Regulations, 2016, All fields in the New Z83 form, must be completed and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. The New Z83 form, obtainable from the GPG Professional Job Centre website, any Public Service Department or the DPSA website www.dpsa.gov.za/documents, all other documents are submitted by shortlisted candidates). Only shortlisted candidates will be requested to submit certified copies of qualifications not older than six (06) months, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job). It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of this post and candidates whose transfer/promotion/appointment will promote representivity will receive preference. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.

Employer : Department of Infrastructure Development

Location : Head Office (Johannesburg)

Closing Date : 22-08-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.