• Reference Number : refs/024063
• Directorate : Corporate Services
• Number of Posts : 1

• Package : Salary level 7: R325 101.00 – R382 959.00 per annum (plus benefits)
• Enquiries : Mr. E. Mampane Tel- 011 891 7312

Requirements :

• Minimum Requirements: Grade 12 certificate or equivalent - recognized by SAQA, with minimum of 3-5 years’ experience in Patient Administration on (level 4/5/6). Proven computer Literacy (MS Office). Practical knowledge of registry duties, mailing, courier service as we as the ability to capture data and operate a computer. Knowledge pf filling of documents. Storage and retrieval procedure in terms of the working environment. Working knowledge and understanding of legislative framework governing the Registry work such as NARS Act, National Archives Act National Archives Act, National core standards. BCEA, LRA, Public service Acts. Ability to interpret and apply policies, directives and relevant prescripts. Understanding of the work in Registry. Have good communication (verbal and written), leadership skills, verbal and reporting skills, good planning and organizing skill, Ability to work under pressure and meet deadlines, supervising skills, time management. Ability to handle confidential information. Good work ethics. Applicant should be prepared to undergo medical surveillance.

Duties :

• Supervising the opening and closing of files according to the applicable record classification system. Filling, storing, tracing and retrieving documents and pending files. Ensuring that index cards are completed, helping with the allocation of filling numbers, supervising the usage of the franking machine by delegated registry clerks, franking mail items, recording items of monetary values received through the post and updating the control register on a daily basis. Do spot checks on postal articles in order to ensure that no private postal are franked by mistake. Locking mail in the postal bag for messengers/drivers to deliver to the post office, maintain remittance register, record all valuable articles as prescribed by the applicable laws and policies. Keeping daily record of amount of letters franked, handling all courier related enquiries. Supervision the sorting and dispatching of mail, distributing notices on registry issues, attending to clients, Handling telephonic enquires on Registry related work, receiving and registering hand delivered mail and files, scanning files electronically, sorting and packaging files for archiving and distribution, compiling list documents to be archived and submit the list to the supervisor, keep record of the archived documents, providing supervisory duties to Registry clerks, apply discipline where necessary. Provide administration support to the team. Management Records Department in line with Relevant Prescripts, including PAIA. Submit daily and monthly reports to management. Attend to grievances, complains, conflicts and queries in the department. Comply with the Performance Management and Development System (Contracting, reviews and final assessment).

Notes :

• Applications should be submitted strictly online at the following https://jobs.gauteng.gov.za. No hand-delivered, faxed or emailed applications will be accepted. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a comprehensive (detailed) CV and new updated Z83 form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each (Z83) application for employment must be fully completed, initialled, and signed by the applicant. Failure to complete will lead to disqualification during the selection process. Section A, B, C and D must be completed in full. Section E, F and G: Noting that there’s a limited space provided applicants often indicate “refer to Curriculum Vitae (CV) or see attached”, this is acceptable - If the CV has been attached and provides the required information. On the CV all experience should be in a chronological order indicating the employer, position and employment period. On the CV indicate the starting and ending period (DD/MM/YYYY). CV must have details of name of attended schools/institutions and area. The Information on the new Z83 must be in sync with the Curriculum Vitae. (Reference checks)- Provide at least 3 off which one must be immediate supervisor, the Department shall reserve the right to conduct verification beyond names provided, where necessary. Failure to submit all the relevant information preceding the statement above will result in disqualifying the candidate. The question that relates to conditions that prevents re-appointment under part F must be answered. Declaration must be completed and signed). Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the day of the interview. Please ensure that the specific reference number is quoted correctly. Only online applications will be considered. Correspondence will be entered with shortlisted candidates only. If you have not been contacted within three (3) months after closing date of this advertisement, please accept that your application was unsuccessful. The employer reserves the right not to fill this post. It is legislative requirement that all newly appointed staff members be subjected to Personnel Suitability Check (PSC) - Verification, upon appointment within the department. This verification processes entails reference checks, identity verification, qualification verification, criminal records checks etc. Candidates in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA) (only when shortlisted). The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act 5/1993. The Gauteng Department of Health is guided by the principles of Employment Equity. People with disabilities are encouraged to apply. Thelle Mogoerane Regional Hospital does not have budget for resettlement and S & T claims. TMRH reserves the right to utilize practical exercises/tests for non-SMS positions during the recruitment process to determine the suitability of candidates for the post(s).

Employer : Department of Health

Location : Thelle Mogoerane Regional Hospital

Closing Date : 05-12-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.