• Reference Number : Refs/019908
• Directorate : Office of the Head of Department
• Number of Posts : 1

• Package : R 294 321.00 per annum plus benefits
• Enquiries : Ms O Seletela-079 804 3939

Requirements :

• Matric plus Secretarial Diploma/NQF Level 5 qualification in Office Management and Public Administration. 0-2 years work experience in Executive Office or/with Competencies: language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, organizing and writing skills, detail orientated, time management, communication and conflict handling skills.

Duties :

• Provide a professional secretariat support function within the business unit overall general office administration, which includes but not limited to: receive telephone calls and exercise discretion; handle queries; liaise with key customers and stakeholders; ensure effective flow of information and documents to and from the unit. Diary management: arrange and schedule meetings; confirm appointments; preparation of agendas and record keeping of meetings; book venues and handle logistical arrangements for meetings and workshops including that of virtual meetings. Report writing; manage the overall procurement processes for the unit; ensure the safekeeping of all documentation in the office in line with relevant legislation and policies; develop and manage the Registry in the Office of the HOD of all incoming and outgoing documents in line with the business objectives of the Department and, conduct follow-ups with reports. Assist in promoting good working relationship within the structures of Human Settlement leadership. Be proficient in the use of Microsoft applications such as Excel, Power point, MS Word, Outlook.

Notes :

• No late applications will be considered. No faxed or emailed applications will be accepted. The Gauteng Department of Human Settlements promotes equal opportunity and aims to implement affirmative action measures to address the disadvantages in employment. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the department’s equity plan. Candidates whose appointment will promote representativity in terms of race, disability, youth & gender will receive preference. Whites, Indians, Coloureds, and Persons with disabilities are encouraged to apply. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Applications should be submitted strictly online at http://professionaljobcentre.gpg.gov.za and it should be accompanied by a new Z83 and a comprehensive Curriculum Vitae(CV) only. Certified copies of qualifications, Identity and valid driver’s license (where driving/travelling is an inherent requirement of the job) will be limited to shortlisted candidates only. Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. For all SMS positions, the successful completion of the Public Service Senior Management Leadership Programme as endorsed by the National School of Government and possession of the SMS Pre-Entry Certificate is required. For more details on the pre-entry course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. Following the interview and exercise, the selection panel will recommend candidates to attend a generic management competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments). The competency assessment will be testing generic management and development for SMS posts. The Department reserves the right not to make appointment(s) to the advertised post(s).

Employer : Department of Human Settlements

Location : Johannesburg

Closing Date : 25-03-2024

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.