• Reference Number : REFS/021085
• Directorate : Facilites and Security
• Number of Posts : 1

• Package : R 216,417.00 per annum plus benefits (Level 05)
• Enquiries : Ms. Amanda Matiwane (011) 372 8600

Requirements :

• Grade 12 (Matric) plus 2 years' Relevant experience in records management. Knowledge of registry duties, practices as well as the ability to capture data, and operate the computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in Registry

Duties :

• Duties: Registry Services: Administration of incoming mail and correspondence. Administer and maintain files; receive documents for disposal in terms of the National Archives Act. Provide registry counter service: process departmental mail in line with the applicable prescripts. Dispatch of departmental mail / file and correspondence. Ensure that official documents and correspondence are processed. Handle incoming and outgoing correspondence: Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivery mail / files. Render an effective filing and record management service: Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues. Operate office machines in relation to the registry function: Open and maintain Franking machine register. Frank post, record money and update register daily. Undertake spot checks on post to ensure no private post included. Lock post in posting bag for messengers to deliver to the post office. Hand deliver and sign over receipt of documents. Keep daily record of number of letters franked. Process documents for archiving and / or disposal: Electronic scanning of files (EDRMS). Sort and package files for archive and distribution. Compile a list of documents to be archives and submit to the supervisor. Keep records for archived documents.

Notes :

• All shortlisted candidates will be subject to pre-employment screening (vetting). Preference will be given to women and Persons with disabilities. Applicants must utilize the new/ most recent Z83 application for employment form (compulsory) obtainable from www.dpsa.gov.za, all fields in Part A to D of the Z83 form must be completed; and Part E to G noting that there is limited space provided applicants often indicate “refer to Curriculum Vitae (CV) or see attached”, this is acceptable as long as the CV has been attached and provides the required information. If the information is not provided in the CV, the applicant may be disqualified. The questions related to conditions that prevent re-appointment under Part F must be answered. Declaration must be completed and signed. All applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and a detailed Curriculum Vitae. To apply for the above position, please apply online at http://jobs.gauteng.gov.za or Applications must be forwarded to Life Centre Building, 45 Commissioner Street, Marshalltown, Johannesburg, 2107 or 76 Boeing East Road, Bedfordview 2008 or 1215 Nicol Smith and Blesbok Ave, koedoespoort, 0183. For general enquiries please conduct Human Resources on 083 798 7344. NB: For assistance with online applications please email your query to e-recruitment@gauteng.gov.za. The Z83 is also compulsory for online applications. Applications received after the closing date will be disqualified. Errors and omissions will be rectified. The Department reserves the right not to fill the position. It is our intention to promote representatively (race, gender and disability) in the public service through the filling of posts and candidates whose transfer/promotion/appointment will promote representivity will be given preference. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity plan. To facilitate this process successfully, an indication of race, gender and disability status is required. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African qualifications authority (SAQA). The Department reserves the right not to appoint. Disabled people are encouraged to apply. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.

Employer : Gfleet

Location : Bedfordview

Closing Date : 16-08-2024

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.