• Reference Number : refs/056203
• Directorate : Administration and Logistics
• Number of Posts : 1

• Package : R 487 197.00 per annum plus benefits
• Enquiries : Mr. TC Sinyosi and J Moolman : 012 354 4657/4390

Requirements :

• Applicant should be in possession Grade 12 and National Diploma/ Degree (NQF level 6/7) in Public Management / Administration / Business Administration / Records Management or equivalent qualification with extensive proven experience in Admin and Logistics. A minimum of 3 years experience should be at the level of supervisor in a hospital environment. Experience in managing people and project with the ability to plan strategically. Valid driver`s license, Computer literacy , Microsoft Office applications , i.e. Word , Excel , PowerPoint and Outlook. Knowledge, skills and training. Good knowledge and understanding of the policies and procedures governing patient administration in the public sectors. Understanding of current Patient Affairs/ Administration with specific reference to both Outpatient and Inpatient Management. Ability to make progressive decision and work under pressure. Ability to exercise good judgement and discretion in applying and interpreting departmental policies and procedures. Develop unit Standards operating procedures. Proactive approach to problem solving and ability to prioritize issues and other work-related matter and to comply with timeframe. Ability to translate strategic objectives into a practical planning framework. Must have a high level of reliability and ethics, commitment to work beyond the call of duty, and relate well to a diverse range of stakeholder.

Duties :

• Manage the administration and logistics units in the Directorate . Implementation of integrated Lean management philosophy into the hospital`s mandate, guideline or policies. Ensure an efficient and effective booking system throughout the clinical business unit. Continuously provide reports related to patient file. Develop standard operating procedures and ensure that they are implemented effectively. Ensure compliance with all statutory regulations and policies. Assist in ensuring that the hospital has appropriate and effective monitoring systems in place to guarantee value for money and high-quality service. Monitor staff appraisal (PMDS). Train develops and monitor staff to improve service delivery. Coordinate the drawing of strategic plans, business plans, and operational plans in administration and logistics. Ensure that controls are in place to prevent abuse of state properties. Maintain effective and efficient utilization of all allocated resources. Maintain data integrity. Oversee electronic health record (EHR) system and physical filing networks. Ensure legal compliance by enforcing Provincial SOP on records management. Manage information release. Process authorised request for medical records of legal or clinical use. Coordinate system audits. Conduct regular checks to prevent duplicate files and lost charts. National Archives and Records Service of South Africa (NARSSA) , Promotion of personal information Act 48(POPI) , Information Security Policy , Electronic Document Management System , Electronic Communication and Transaction Act (no 25 of 2002). Oversee linen processing . Manage the collection , sorting , washing , sanitizing , and distribution of hospital textiles. Enforce infection control , Maintain strict separation between clean and soiled linen zones. Manage laundry equipment. Schedule preventive maintenance for industrial washers and dryers. Direct internal dispatch. Route messengers carrying lab samples, medication , and mail. Manage Human Resource. Optimize delivery workflows . Map efficient routes to reduce transit times for urgent requests. Ensure medical files and specimens travel in secure, tamper-proof containers. Manage tracking logs. Verify digital or physical signatures for all chain of custody handovers. Contribute as a member of a multi-disciplinary management team towards the effective management of the hospital messenger services.

Notes :

• Kindly note that No payment of any kind is required when applying for posts advertised by the Gauteng Department of Health. The Department reserves the right not to fill any advertised posts. Applications should be submitted strictly online at the following E-Recruitment portal: http://jobs.gauteng.gov.za.No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications please email your query to healthjobqueries@gauteng.gov.za. Application should be accompanied by a fully completed and signed new Z83 form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents.The Z83 form must be fully completed and singed by the applicant. The following must be considered in relation to the completion of the Z83 by applicant. All the fields in Part A, Part C and Part D must be completed. Leave the following question blank if they are not possession of such:” If your profession or occupation requires official registration, provide date and particulars of registration”. Application without proof of a new Z83 application form and detailed CV will be disqualified. Application must indicate the post reference number on their application. Shortlisted candidates will receive communication from HR Unit to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). Personnel Suitability Checks (criminal checks, citizenship checks, qualification verification, company directorship, social media, financial record checks, reference checks) must be conducted prior appointment. Candidates in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualification Authority (SAQA). Applicants with foreign qualification remain responsible for ensuring that their qualification are evaluated by the South African Qualification Authority (SAQA). The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act 5/1993. The Gauteng Department of Health is guided by the principles of Employment Equity. People with disabilities, Coloured Males and Females, Indian Males and Females, White Males and Females are encouraged to apply.

Employer : Department of Health

Location : STEVE BIKO ACADEMIC HOSPITAL

Closing Date : 28-08-2026

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.