• Reference Number : refs/056213
• Directorate : Clinical
• Number of Posts : 1

• Package : R 237 453.00 per annum plus benefits
• Enquiries : Dr. A Kanda Tel No: 012 319 9719/9741

Requirements :

• Grade 12. Rendering administrative/ secretarial services to the office of the Senior Management. Knowledge of relevant Public Service and Departmental legislation/prescripts/policies and procedures; Knowledge of Office Management; Knowledge of document tracking, filing, storage and retrieval. Remain abreast with the procedures and processes that apply in the office of the Clinical manager Demonstrable competency in acting independently, Professionally, Accountable and with Credibility. Sound planning and organizing skills, written and verbal communication. Good telephone etiquette. Strong interpersonal and communication skills. Computer literacy and knowledge of programs in MS Teams, Word, Excel, Outlook and PowerPoint. A Wide range of office and administrative functions is also a requirement. Shortlisted candidates will also be subjected to a computer literacy/competency test.

Duties :

• Provide a secretarial/administrative support services in the Office of the Senior Clinical Manager. Receive telephonic calls and refer them to the relevant role players. Record appointments, bookings and events on the diary. Type documents for the Senior Clinical manager and other staff within the unit. Operate office equipment e.g. fax machine, scanners and photocopiers. Check the arrangements when relevant documents are received. Arrange meetings and events. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Process the travel and subsistence claims for the Senior Clinical Manager. Accurately record and compile minutes and action list of the meetings. Do office filing daily, weekly and monthly as required. Assist with quarterly report for the office of the Senior Clinical manager. Receive, record and distribute all incoming and outgoing documents. Handle the procurement of standard items like stationary, equipment’s etc. Maintain an electronic document tracking system. Distribute the documents to relevant officials internal and external stakeholders. Monitor compliance in terms of time frame determined by the Clinical manager by sending reminders and inform the clinical manager of delays or non-compliance to due dates. Provision of effective support to Clinical and Therapeutic units including Nursing management. Maintain professional growth / ethical standards and self-development.

Notes :

• Kindly note that No payment of any kind is required when applying for posts advertised by the Gauteng Department of Health. The Department reserves the right not to fill any advertised posts. Applications should be submitted strictly online at the following E-Recruitment portal: http://jobs.gauteng.gov.za.No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications please email your query to healthjobqueries@gauteng.gov.za. Application should be accompanied by a fully completed and signed new Z83 form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents.The Z83 form must be fully completed and singed by the applicant. The following must be considered in relation to the completion of the Z83 by applicant. All the fields in Part A, Part C and Part D must be completed. Leave the following question blank if they are not possession of such:” If your profession or occupation requires official registration, provide date and particulars of registration”. Application without proof of a new Z83 application form and detailed CV will be disqualified. Application must indicate the post reference number on their application. Shortlisted candidates will receive communication from HR Unit to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). Personnel Suitability Checks (criminal checks, citizenship checks, qualification verification, company directorship, social media, financial record checks, reference checks) must be conducted prior appointment. Candidates in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualification Authority (SAQA). Applicants with foreign qualification remain responsible for ensuring that their qualification are evaluated by the South African Qualification Authority (SAQA). The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act 5/1993. The Gauteng Department of Health is guided by the principles of Employment Equity. People with disabilities, all race groups and genders are encouraged to apply.

Employer : Department of Health

Location : Weskoppies Hospital

Closing Date : 26-08-2026

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.