• Reference Number : refs/056752
• Directorate : Office of the CEO
• Number of Posts : 1

• Package : R487 197.00 -R573 897.00 per annum plus benefits
• Enquiries : Ms. M. Madolo, 011 923 2100

Requirements :

• Grade 12 with Degree/National Diploma (NQF6) in Office/Public Administration or relevant and equivalent qualification. Minimum of 5yrs experience of which 3 years is at managerial level (as a secretary/office/executive assistant). Must have knowledge of office management responsibilities, systems, and procedures. Project Management skills, data, and administrative management skills. Knowledge of clerical practices and procedures. Knowledge of human resources and financial management. Knowledge of public /business and management principles. Must have excellent written and verbal communication skills. Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills. Must have good work ethics and strong organizational and planning skills. Proficient in MS Office / or Computer skills.

Duties :

• Responsible for planning and managing CEO’s office by ensuring that office operations and procedures are streamlined, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and clerical functions are properly assigned, performed, and monitored. Litigation management and coordination. Manage media, legislature, and parliamentary enquiries. Prepare quality file for CEO and manage Ideal Hospital assessments. Manage and facilitate high-level meetings such as parliamentary visits etc. Prepare a departmental demand plan. Manage deadlines. Manage and coordinate meetings. Assist the CEO in managing and monitoring executive members' leave. Ensure that the CEO complies with recruiting and training secretaries/ clerks/PAs and interns and assign responsibilities. Assess and monitor Clerks/secretaries/PAs and Interns' performance. Ensure the smooth and adequate flow of information within the hospital to facilitate other business operations and within management and staff (day-to-day running of offices). Manage schedules and appointments/deadlines of the CEO. Manage and supervise front-line services for the CEO. Design and implement filing systems for the CEO as well as executives and ensure maintenance thereof. Establish and monitor procedures for record-keeping. Prepare operational reports and schedules to ensure efficiency. Ensure security, integrity, and confidentiality of data. Make travel arrangements for the Chief Executive Officer. Manage CEO’s projects and monitor performance. Manage both internal and external communication related to the Chief Executive Officer e.g. telephone, e-mail, fax, etc. Ensure office efficiency is maintained by carrying out planning and execution of office equipment, procurement, and layout. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Organize/Oversee services of maintenance activities in the executive offices (e.g. events, tradesman, etc.) Ensure the smooth and adequate flow of information within management and staff (day-to-day running of offices). Ensure that administrators adhere to policies and regulations. Keep abreast with all organizational changes and business developments. Engage with external stakeholders. Liaise with executive members on a daily basis e.g. Corporate Services, Clinical/ Medical Managers, SCM, etc. Responsible for developing and implementing office policies/SOP etc. Perform other miscellaneous duties related to the Office of the CEO. The job requires that the incumbent exercise a high level of discretion and work without close supervision.

Notes :

• Applications should be uploaded online (please attach Z83 form) at www.gautengonline.gov.za or http://professionaljobcentre.gpg.gov.za. No faxed application or hand delivery will be considered. Applications must be submitted on the new Z83 form. The application form is obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. The new Z83 must be fully completed (Please refer on the left side of Z83 special notes for clarity) and must be initialed and signed. On the Z83 application form, the Department where position was advertised should state Department of Health. According to Department of Public Service and Administration (DPSA) Circular 19 of 2022, applicants are not required to submit copies of qualifications, service certificate and other relevant documents on application. Z83 form must be accompanied by recently updated detailed Curriculum Vitae. All experience should be in a chronological order. The experience on the Curriculum Vitae must contain the institution, position and dates (DD/MM/YYYY) indicating the starting and ending period to be able to calculate the years of experience. The information on the new Z83 must be in sync/correspond with the Curriculum Vitae. Only shortlisted candidates will be required/requested to submit certified copies of qualifications, service certificate and other relevant documents on or before the interview. Candidates in possession of a foreign qualification will be required to furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA). HR will conduct Personnel Suitability Checks (PSC) and Verification Checks. The Department reserve the right to conduct verification beyond information provided, where necessary. Failure to submit all the relevant information mentioned above except for HR verification checks, will result in the candidate being disqualified. If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful. The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act, Act 5/1993. Tembisa Provincial Tertiary Hospital reserves the right to utilize practical exercises/tests for non-SMS positions during the recruitment process to determine the suitability of candidates for the post(s). The Department reserves the right not to fill the post. The Gauteng Department of Health is guided by the principles of Employment Equity. People with disabilities are encouraged to apply.

Employer : Department of Health

Location : Tembisa Provincial Tertiary Hospital

Closing Date : 09-10-2026

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.