• Reference Number : refs/022126
• Directorate : INFORMATION COMMUNICATION TECHNOLOGY(ICT)
• Number of Posts : 1

• Package : R216 417.00 per annum plus service benefits.
• Enquiries : Enquiries: Ms. Mmathethi Patjie Telephone Number: 011 689 3845/ 083 500 7644/ 083 500 1225 (During Office hours 08:00am – 16:00pm)

Requirements :

• Grade 12 certificate or NQF Level 5. Microsoft: Outlook, PowerPoint and Word will be an added advantage. No criminal record or case pending against you. Knowledge and Skills: Language skills, ability to communicate well with people at different levels and from different backgrounds, good telephone etiquette, computer literacy, sound organizational skills, good people skills, high level of reliability, basic written communication skills, ability to act with tact and discretion, good grooming and presentation. Minute taking experience.

Duties :

• Provide a secretarial support service. Record appointments and the events in the diary of the manager. Typing documents for the manager and other staff within the unit on a word processor. Operate office equipment like fax machine and photocopiers. Provide clerical support service to the manager. Liaise with travel agencies to make travel arrangements. Checks the arrangement when the relevant documents are received. Arrange meetings and events for the manager and the staff in the unit. Identifies venues, invites role players, organize refreshments and sets up schedules for meetings and events. Processes the travel and subsistence claims for the unit. Records basic minutes of the meetings of the manager where required. Drafts routine correspondence and reports. Filling of documents for the manager and units where required. Administers matters like leave registers, records and distributes all incoming and outgoing documents. Handle the procurement of standard items like stationary, refreshments, etc. collect all relevant documents to enable the manager to prepare for meetings. Remains up to date with regard to prescript/policies and procedures applicable to work terrain to ensure efficient and effect support to the manager.

Notes :

• Gauteng DCS is an equal opportunity employer and gender sensitive employer, and it is its intention to promote retrospectivity in the Public Service through the filling of these posts. The Department committed to the achievement and maintenance of diversity and equity employment. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources Directives will be taken into consideration. Applicants must apply online at: www.gautengonline.gov.za / http://professionaljobcentre.gpg.gov.za. Applications must be submitted on new Z83 form, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents (effective from 01 January 2021). All fields in Part A to D of the Z83 form must be completed, and Part E to G noting that there is limited space provided applicants often indicate “refer” to CV or see attached, this is acceptable as long as the CV is attached and provides the required information. If the information is not provided in the CV, the applicant may be disqualified. The question related to the conditions that prevent re-appointment under Part F must be answered. Declaration must be completed and signed. Applicants need to clearly indicate the reference number. The fully completed and signed new Z83 form should be accompanied by a recently updated comprehensive CV only (only shortlisted candidates will be required to submit certified copies of qualifications). Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job, Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification. The Department of Community Safety reserves the right not to make an appointment and to use other recruitment processes. The Department will not accept posted, emailed or hand delivered applications. people with disabilities are encourages to apply, and a confirmation of disabilities from a registered medical practitioner must be attached to the application. PLEASE NOTE: Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful.

Employer : Department of Community Safety

Location : Head Office (Johannesburg)

Closing Date : 10-02-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.