• Reference Number : refs/022936
• Directorate : OFFICE OF THE HOD
• Number of Posts : 1

• Package : R 896 436.00 (All-inclusive Salary Package)
• Enquiries : Ms. Gugu Nevondo, Tel: 011 240 3090

Requirements :

• Matric plus a postgraduate qualification (NQF level 7) in Public Administration/ Governance/ Office Management or relevant field as recognized by SAQA. 5 years’ experience in office management of executive of which 3 years must be at Assistant Director/ Junior Management within in administrative/secretariat and/ or related field, A valid driver’s License. COMPETENCIES: Computer literacy. Planning and organising skills. Problem solving and decision-making skills. Time Management skills. Communication skills.

Duties :

• Provide strategic advice and support to the HOD on critical organisational and administrative matters. Ensure the effective management and coordination of the HOD’s diary, including scheduling of meetings, appointments, and official engagements. Oversee the smooth flow and proper tracking of documents within the Office of the HOD to ensure timely processing and response. Coordinate and manage all events and functions hosted or attended by the HOD to ensure alignment with departmental protocols and priorities. Ensure that accurate minutes are recorded and properly archived for all meetings chaired by the HOD, and follow-up actions are tracked and implemented. Keep track of action lists from meetings chaired by the HOD Ensure proper implementation of budget by monitoring, projecting, and reporting expenditure. Prepare and analyse documents and informative notes for decision making by the Head of Department. Manage staff and resources. Ensure compliance in terms of turnaround times, inform the Deputy Director General timeously of deadlines. Ensure effective co-ordination, management of staff and quality of work of all functional components, quality control and provision of comments/advice in terms of submissions. Liaise with clients, Government institutions and other stakeholders. Provide advanced advice to client in the absence of the Chief Director. Coordinate, track and monitor the flow of correspondence. Attend to queries from Internal Audit. Provide secretariat support services. Oversee the drafting of minutes and signing off where applicable. Track progress on planned activities, including annual performance plan targets and operational plan targets manage the project registers. Provide support in the management and control of strategic and operational targets component are done. Ensure proper spending in line with strategic objectives. Ensure the management of an efficient and user-friendly filing system. Develop and implement systems and procedures to promote high-quality, effective, and efficient document flow to and from the Office of the HOD. Monitor and control all incoming correspondence, ensuring proper handling and timely response. Analyse and process documents submitted for the HOD’s authorisation. Oversee and maintain an electronic document tracking system to enhance accountability and improve turnaround times. Manage resources (Human, Financial, Equipment/Assets) Manage the provision of coaching, disciplining and mentoring staff to improve performance, Monitor the performance of staff and ensure assessment of their performance, Control and monitor the subsection budget and expenditure, Coordinate the compilation of various reports and statistics for the section, Manage leave of sub-ordinates

Notes :

• Notes: To apply for the above position, please apply online at http://professionaljobcentre.gpg.gov.za/ or Hand Deliver at Ground floor, Main entrance 56 Eloff Street, Umnotho House Johannesburg. All manual applications must include a completed, initialled, and signed NEW Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Applications submitted on an OLD Z83 form will not be accepted. Certified copies of Identity Document, Grade 12 Certificate, and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report. Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications for each post that you apply for. Due to the large number of applications, we envisage to receive, applications will not be acknowledged. The department will not accept applications sent through email or fax. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during/after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter an employment contract and sign a performance agreement with the Department. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts, or the Department is affected by any process such as, but not limited to, restructuring or reorganization of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future. NB: For assistance with online applications, visit the following centres: 78 Fox Street, Marshalltown or Maponya Mall at Thuso House next to Home Affairs. It is the Department’s intention to promote retrospectivity (Race, Gender and Disability) in the Public Service through the filling of this post. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. Department’s intention is to promote equity through the filling of posts in line with the Departments’ Employment Equity Plan (Coloureds, Indians and People living with disabilities are encouraged apply). No late applications will be considered. The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.

Employer : Department of Agriculture and Rural Development

Location : Johannesburg (Head Office)

Closing Date : 11-07-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.