• Reference Number : refs/022618
• Directorate : Directorate: Office of the HOD
• Number of Posts : 1

• Package : R896 436 per annum (All-inclusive Package)
• Enquiries : Ms. Lerato Machaka Tel No. 011 843 6532

Requirements :

• An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Public Administration /Public Management /Administrative Management/ Office Administration or Management/Management Assistant/ Office Management and Technology plus a minimum of 3 years relevant working experience at Junior Management / Assistant Director level within the secretariat or Administrative Support Environment. Knowledge of Public Service Act, Public Service Regulations, Public Finance Management Act, Treasury Regulations and Batho Pele principles, Corporate Governance principles, Minimum Information Security Standard (MISS) and meeting procedures and protocols. Completed courses in word processing, spreadsheets and presentations will be a requirement. Ability to meet deadlines and to keep confidential information. Willingness to work extended hours when necessary. A Valid driver’s license.

Duties :

• Provide and oversee the provision of executive secretariat services to senior management meetings initiated by the Office of the HoD. Ensure that various internal and external stakeholders are informed about Senior Management meetings with the HoD. Ensure liaison with various internal and external stakeholders and inform them of documentation required for the senior management meeting. Ensure that logistics are arranged for internal and external meetings and enable adequate meeting preparations. Ensure an accurate record of proceedings, approval and distribution thereof. Ensure the analysis of various input documents and consolidate such documents in executive summary reports for consideration by the HOD. Provide inputs for the drawing up of agendas for Senior Management meetings and ensure the distribution of agendas. Compile minutes and record decisions and resolutions taken at Management meetings. Ensure that resolutions taken at relevant executive meetings are followed up and report thereon to the HoD. Participate in the development, implementation and maintenance of record management system for the Unit in terms of applicable departmental policies. Prepare and provide briefing documentation and speeches. Coordinate the induction of newly appointed committee members. Handle all queries and provide advice on governance related issues in line with the Terms of Reference for Governance Structures of the GDE. Ensure liaison with various internal and external stakeholders.

Notes :

• It is our intention to promote representatively (Race, Gender and Disability) in the Public Service through the filling of this posts. Applications must be submitted on form Z83, obtainable from any public service department or on internet at www.dpsa.gov.za /documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment form must be fully completed, duly signed and initialled on the first page by the applicant. Failure to fully complete, initial and sign this form may lead to disqualification of the application during the selection process. A fully completed, initialled, and signed new form Z83 (Section A, B, C and D compulsory and (Section E, F and G ignore if CV attached). A Z83 form and a detailed CV MUST be attached on hand delivered, posted and online applications. Applicants are not required to submit copies of qualifications and other relevant documents on the application but must submit the Z83 with a detailed Curriculum Vitae. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from Human Resources. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process). Where applicable, candidate will be subjected to a skills/ knowledge or computer assessment test. Following the interview process, recommended candidate (s) to attend the generic MMS competency assessment. The logistics of which will be communicated by the Department. Short-listed candidates will be subjected to a security clearance. Department reserves the right not to make appointment(s) to the advertised post(s). Women and people with disabilities are encouraged to apply and preference will be given to the underrepresented groups as per the GDE Employment Equity Targets. Applications received after the closing date will not be considered. The specific reference number of the post must be quoted. Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful. No faxed, emailed and late applications will be considered. Applications must be delivered or posted to: Physical address: Physical Address 26th Loveday Street, Kuyasa House, Johannesburg, Postal address: P.O. Box 7710, Johannesburg 2001, or apply online at https://jobs.gauteng.gov.za/

Employer : Department of Education

Location : Head Office

Closing Date : 06-06-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.