• Reference Number : refs/022943
• Directorate : RECORDS MANAGEMENT
• Number of Posts : 1

• Package : R397 116.00 per annum plus benefits
• Enquiries : Ms. Margaret Digoro, Tel: 011 240 3097

Requirements :

• Grade 12 plus National diploma (NQF level 6) or Bachelor’s degree (NQF level 7) in Information Management or relevant qualification as recognized by SAQA. Relevant training presented by the National Archives and Records Service. 2-3 years of supervisory and relevant experience. Valid driver’s License. COMPETENCIES: Problem solving, Negotiation, Decision making, Resilience, Self-motivation, Verbal communication, Written communication and Interpersonal skills. Customer service.

Duties :

• To maintain fully functional records management programme to the department. • Ensure that all records created and received are classified according to the approved Departmental File Plan. Verify the client’s records management with the records classification systems, records decongestion/backlog clearing and enterprise content management, Coordinate the preservation of historical records, Coordinate disposal of appropriate records. Ensure that no archival /permanent valuable records are destroyed. Gather and collate inputs for the determination of retention periods of records. Gather and collate inputs to the user manual for registry staff. Respond to enquiries on records management and registry services. Promote the implementation of records management policy, processes and procedures. Provide advice on the application of registry standard operating procures and records classification systems. Update records management system, including the maintenance and management of active and archived records. Maintains Departmental security and confidentiality of information in accordance with policies requirements. Liaise with other departments for best practices on records management. Monitor the quality of records created. Investigate the response times in retrieving records and providing information. Monitor the quantity of records disposed. Inspect the condition of all records in all storage areas. Review the accessibility of all records in all storage media. Identify awareness interventions and training on records management. Conduct on-site records management orientation. Coordinate the training on the records management systems. Monitor and ensure discipline. Attend to procurement and acquisitions for the records management unit. Assess the performance of subordinates. compilation of various reports and statistics and Administer leave.

Notes :

• To apply for the above position, please apply online at http://professionaljobcentre.gpg.gov.za/ or Hand Deliver at Ground floor, Main entrance 56 Eloff Street, Umnotho House Johannesburg. All manual applications must include a completed, initialized and signed NEW Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Applications submitted on an OLD Z83 form will not be accepted. Certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such an evaluation report. Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications for each post that you apply for. Due to the large number of applications, we envisage to receive, applications will not be acknowledged. The department will not accept applications sent through email or fax. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during/after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts, or the Department is affected by any process such as, but not limited to, restructuring or reorganization of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future. NB: For assistance with online applications, visit the following centres: 78 Fox Street, Marshalltown or Maponya Mall at Thuso House next to Home Affairs. It is the Department’s intention to promote retrospectivity (Race, Gender and Disability) in the Public Service through the filling of this post. It is the Department’s intention to promote equity through the filing of all numeric targets as contained in the Employment Equity Plan. Department’s intention is to promote equity through the filling of posts in line with the Departments’ Employment Equity Plan (Coloureds, Indians and People living with disabilities are encouraged apply). No late applications will be considered. The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.

Employer : Department of Agriculture and Rural Development

Location : Johannesburg (Head Office)

Closing Date : 11-07-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.