• Reference Number : refs/022640
• Directorate : Office of the HOD
• Number of Posts : 1

• Package : R 468 459 per annum
• Enquiries : ENQUIRIES: Ms. Lerato Machaka Tel No. 011 843 6532

Requirements :

• An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Public Administration /Public Management /Administrative Management/ Office Administration or Management/Management Assistant/ Office Management and Technology plus a minimum of 3 years relevant working experience in the secretarial or administrative support environment within an executive office at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Public Service Act, Public Service Regulations, Labour Relations Acts, Skills Development Act, Basic Conditions of Employment Act, Employment Equity Act, Public Finance Management Act, Treasury Regulations. Knowledge of information systems, people management and the understanding of the Batho Pele Principles. Problem solving, analytical, planning, financial management, report writing skills, computer literate skills, administrative, analytical, planning, organizational skills and supervisory skills. Good verbal and written communication skills. Confidentiality in managing documents. Sound understanding of legislative frameworks, systems, procedures and processes in government and the public service. Valid driver’s license. Willingness to work extended hours when necessary.

Duties :

• Administer the Head of the Department (HoD)’s diary by arranging internal and external meetings, follow up meeting schedule, preparing supporting documents for the meetings, book venue (internal and external), parking and order refreshments. Coordinate administrative support to the HoD by writing letters, invitations and memos as requested by the HOD. Prepare incoming and outgoing correspondence/submissions as requested. Arrange the travel and accommodation requirements of the Head of the Department (HoD). Ensuring that all procedures have been followed and forms have been approved by the relevant senior manager/s. Prepare and process claims for the Head of the Department (HoD) through ensuring that claims are submitted within the required timeframes. Ensure the correct budget and other information has been captured on the claim forms.

Notes :

• It is our intention to promote representatively (Race, Gender and Disability) in the Public Service through the filling of this posts. Applications must be submitted on form Z83, obtainable from any public service department or on internet at www.dpsa.gov.za /documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment form must be fully completed, duly signed and initialled on the first page by the applicant. Failure to fully complete, initial and sign this form may lead to disqualification of the application during the selection process. A fully completed, initialled, and signed new form Z83 (Section A, B, C and D compulsory and (Section E, F and G ignore if CV attached). A Z83 form and a detailed CV MUST be attached on hand delivered, posted and online applications. Applicants are not required to submit copies of qualifications and other relevant documents on the application but must submit the Z83 with a detailed Curriculum Vitae. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from Human Resources. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process). Where applicable, candidate will be subjected to a skills/ knowledge or computer assessment test. Following the interview process, recommended candidate (s) to attend the generic MMS competency assessment. The logistics of which will be communicated by the Department. Short-listed candidates will be subjected to a security clearance. Department reserves the right not to make appointment(s) to the advertised post(s). Women and people with disabilities are encouraged to apply and preference will be given to the underrepresented groups as per the GDE Employment Equity Targets. Applications received after the closing date will not be considered. The specific reference number of the post must be quoted. Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful. No faxed, emailed and late applications will be considered. Applications must be delivered or posted to: Physical address: Physical Address 26th Loveday Street, Kuyasa House, Johannesburg, Postal address: P.O. Box 7710, Johannesburg 2001, or apply online at https://jobs.gauteng.gov.za/ ENQUIRIES : Ms. Lerato Machaka Tel No. 011 843 6532

Employer : Department of Education

Location : Head Office

Closing Date : 06-06-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.