• Reference Number : Refs/035038
• Directorate : OFFICE OF THE CHIEF DIRECTOR
• Number of Posts : 1

• Package : R325 101 per annum (plus benefits)
• Enquiries : Modikoa Mamabolo; Tel no. 011 694 3793

Requirements :

• Grade 12 and appropriate 3 years Degree/ National Diploma or equivalent (three year) qualification in Secretarial / Office Management / Public Administration / Business Administration / Corporate Governance recognised by SAQA. Three (3) years functional experience in Office Administration / Secretariat services. Skills: excellent organizational skills, ability to multi-task, excellent communication, minutes and report writing skills, excellent computer skills, Microsoft packages (MS office 365 i.e., Ms Word, Ms Excel, Ms Outlook, Ms PowerPoint, Microsoft Teams, and SharePoint), analytical skills, interpersonal skills, planning and organising, telephone etiquette, professional etiquette, documents management, quality assurance, time management, problem management, relationship, and conflict management. Knowledge of: Public Service Act (PSA), Public Service Regulations, Promotion of Access to Information Act (PAIA), Protection of Personal Information Act (POPIA), Public Finance Management Act (PFMA), documents classifications, record management, administration procedures and Batho Pele Principles. Maintain confidentiality in the office. Ability to act with tact and discretion, compliant with prescripts. Ability to work under pressure whilst following strict processes and procedures. High level of reliability and ethics, as well as the commitment to work beyond the call of duty.

Duties :

• Provide administrative support to the Chief Director. Manage the Chief Director’s diary and mail; apprise the Chief Director of her appointments daily; arrange meetings and workshops; prioritize daily tasks and ensure that duties are completed timeously. Serve as secretary for the Chief Director’s meeting e.g., ExCo, District Management Team, etc. Develop and implement an Operating Level Agreement (OLA) for the role: develop and implement an end-to-end documents management process; develop templates for standardisation in the Office; implement effective processes for information flow to and from the Chief Director’s office; manually and electronically file documents, meeting recordings, etc. Implement access controls in the Office of the Chief Director; consolidate annual leave plans and manage leave applications of the Chief Director’s subordinates, as well as monitor attendance by auditing the Z8 book. Report on the implementation of the OLA, as well as identify gaps in office processes and strategies to address the said gaps.Compile reports / submissions and ensure that deadlines are met. Quality assure all documents submitted for the Chief Director’s attention to ensure compliance with prescripts and standards. Liaise with Sub-Districts and Central Office as per the instruction of principals, as well as in expediting submissions. Prepare weekly itineraries, as well as subsistence and travel claims; update tasks / resolutions tracking tools as per the stipulations of the OLA.

Notes :

• Applications should be submitted strictly online at the following E-Recruitment portal: http://jobs.gauteng.gov.za. No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications please email your query to healthjobqueries@gauteng.gov.za. NB: Where Driver’s License is mandatory, exception will be granted for people with disabilities. Application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV). Applications without proof of a new Z83 application form and detailed CV will be disqualified. (Shortlisted candidates will receive communication from HR to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualification must be accompanied by evaluation certificate from the South African Qualification Authority (SAQA). Correspondence will only be limited to shortlisted candidates. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. The recommended candidate may be subjected to Medical Surveillance as required by the Occupational Health and Safety Act, Act 5/1993. It is Department’s intention to promote presentively (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to appoint/fill this post. WOMEN AND PEOPLE WITH DISABILITY ARE ENCOURAGED TO APPLY.

Employer : Department of Health

Location : Johannesburg Health District

Closing Date : 23-01-2026

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.